Have you got positively influenced by the digital workplace and utilized it in your business for better performance? It happens because continuous technological innovation has changed how we have worked over the past few years. Nowadays, every business or company utilizes a digital workplace and advanced tools for better work productivity and efficiency.
Adopting modern technology and digital tools avoids the need for a physical location to execute business processes. On the contrary, nowadays, numerous businesses and start-ups operate through digital workplace platforms with the help of a laptop and an internet connection.
What is Digital Workplace?
A short definition of the digital workplace is based on the increased use of modern technologies for operating various business processes. Besides, the digital workplace is a cloud-based platform where the employees will execute their work or tasks through digital tools.
Therefore, the centralized cloud platform contains all the necessary data, tools, applications, and collaboration features like Microsoft Azure. So, it allows employees to work in a secure online interface from remote locations anytime by using any device like laptops, computers, smartphones, personal digital assistants (PDA), and more.
To extract excellent work performance and high efficiency, you need to consider crucial parameters of digital workplace services.
Which vital parameters to look out for in a digital workplace?
Centralized collaboration that improves work quality
The advancement in technology offers the cheaper and faster use of highly scalable and flexible centralized cloud collaboration platforms. Also, it provides a quicker process for solution delivery services. For example, cloud-based collaboration platforms like Microsoft Azure, OneDrive, and SharePoint provide services such as architecture, cloud storage, and creating and managing web applications.
Indeed, the cloud-based centralized collaboration platforms are vital as they offer seamless connections between systems and business processes. Hence, with collaboration solutions, the workforce can access vital data to complete their tasks. In this manner, various organizations save their precious time and money by maintaining dedicated systems for business processes.
Automation of repetitive tasks
Several processes occur repetitively in a particular business to complete dedicated tasks. For example, document approvals, data entry, data management, information verification, and more are illogical and repetitive processes that consume employees’ more productive time. However, these processes start and stop automatically at a given time interval.
For this purpose, digital workplace services can automate all these repetitive business processes to utilize the employee’s time productively. Therefore, this precious productive time of employees gets used in tasks demanding innovative approaches and better problem-solving capabilities. Hence, automation helps employees in increasing their enthusiasm and productivity.
Knowledge and professional experience sharing
According to advanced research, more employees fail to share their professional experiences. In addition, thousands of experienced employees retire every year from companies and take immense work experience knowledge with them.
However, this precious experience and knowledge will be helpful for the new hires in teaching and training them in the professional environment. Hence, digital workplace services include a knowledge management system.
So, these dedicated systems allow businesses to store the knowledge and experience of senior managers so that overall work experience will remain in the business.
Therefore, with the help of these systems, present and future employees can easily access previous work experience and information for doing their work.
Provide access to helpful information
All the necessary information related to business processes is scattered and consumes the employees’ time to find them in the traditional workplace model. Therefore, proper workplace modernization services provide digital tools to organize and manage data properly from various cloud storage services like Google Drive, OneDrive, PC folders, email attachments, etc.
Indeed, all these modern tools save the employees precious time finding the necessary information to complete the required tasks. Also, they get easy access to information placed at the central location.
Besides, all the crucial files, weblinks, documents, and other rich media information are stored in the centralized cloud storage platforms. Therefore, it becomes easy for employees to fetch the required data from any device irrespective of their location and saves precious productive time.
Promote a paperless environment in businesses
There are certain companies and organizations using paper documents for managing their work. It creates various issues and errors in using and finding the information whenever required.
So, with the use of digital workplace development services, it offers various Office tools like Microsoft 365, which can reduce the reliance on paper and save additional costs and time of documentation, storing, printing, maintenance, and filing.
It indirectly helps the companies to reduce the enormous amount of paper waste from the environment.
Highly advanced tools for secure data management
All businesses, start-ups, and organizations require dedicated tools that offer secure data management services. Since they are facing phishing scams, ransomware attacks, identity theft risks, and data breaches for extracting customer and employee data worldwide. Therefore, cybersecurity and advanced information security play a vital role in combating these cybercrimes.
For these reasons, managers of companies are under pressure for advanced protection against these attacks. Utilizing digital workplace consulting services is one of the best ways to resolve advanced security issues that directly comply with all data security guidelines.
For example, the defender feature of Microsoft 365 provides high-level cybersecurity protocols against various attacks for extracting confidential data from the devices.
Seamless internal communication tools
The digital workplace solutions offer dedicated centralized platforms and opportunities to communicate with your team members. However, communication tools like Microsoft Teams provide chat features for seamless internal communication amongst team members, employees, and managers.
Also, it helps fast-paced businesses and organizations because people prefer new and faster communication tools for instant messaging and promoting real-time collaboration. Indirectly, this digital communication tool creates transparency amongst employees to nurture internal relationships.
It increases the efficiency of the workforce
The traditional business model offers a massive workload to their employees and workforce that decreases overall productivity and efficiency. It happens because they feel they lack hours in a day to complete their tasks.
For instance, during Covid-19 in 2020, businesses need to be efficient and achieve more profit in less time. For this purpose, digital workplace services are a requirement for today’s businesses.
Also, remote work or work from home culture will help increase efficiency and productivity by avoiding transportation times and times spent researching information and other administrative tasks. Therefore, digital technology allows for completing all these tasks quickly.
A uniform platform for all multiple business apps
Nowadays, due to technological innovation and rapid mobile application development, many businesses utilize various applications to manage their work. Besides, it becomes difficult for employees to organize and manage their tasks in stipulated time.
The digital workplace services introduce centralized cloud platforms like Microsoft Azure, where all the business apps are available, and employees can use them as per their requirements.
Therefore, employees can increase efficiency and productivity in this manner and save precious time that gets utilized in other productive tasks.
Provide full mobile access for better productivity
The rise of mobile access is technological innovation’s side effect. Due to this situation, people use these intelligent technologies anywhere, regardless of their location.
Besides, businesses should provide digital workplace access on any device to increase employee engagement. Hence, it gives them the freedom to work from any location, depending on their convenience.
Therefore, mobile access is easier than operating laptops and computers while traveling in any location. Businesses can improve their work productivity by offering employees complete digital workplace access to mobile devices.
All these traits and functionalities can be conveniently deployed by Microsoft Certified Partners available in the global business market. With a vast pool of IT professionals aligned with its operations, Microsoft Partner is certainly a one-stop solution for the modern business hub.
Want to implement digital workplace functionalities in your business?
In today’s digital era, many businesses and companies utilize workplace modernization techniques for better work quality and growth quickly by using modern digital tools. You can get appropriate guidance regarding digital workplace solutions to increase work quality, workforce performance, efficiency, productivity, seamless communication, and instant business growth.
Michael Donald, a senior IT Consultant at Workplace Modernization Services Provider Company, Bitscape. I have unified experience in adding value to the existing technological architecture of various businesses.